The Land Records Department houses the indexes which reflect encumbrances and is where the Mortgage Records are located (mortgagor, mortgagee, UCC financing statements, and chattel mortgages). These encumbrances represent a debt or some other claim of money owed (mortgage, lien, judgement, etc.).
One of the primary functions of the Land Records Department is issuing Mortgage Certificates. These certificates are issued under official seal and certification reflecting all mortgages and privileges against the person and property stated on the certificate. Mortgage Certificates are requested by individuals, attorneys, banks, and other lending institutions.
Also, the Land Records Department cancels Encumbrances from the Mortgage Records. After the document has the cancellation noted, it is then recorded in the Recording Department.